Constitution

IRISH WOMEN’S INDOOR BOWLING ASSOCIATION

Established 1967

Constitution

As confirmed by Annual General Meeting – May 2015

Rule 1 – Title
The administrative body in Ireland for Indoor Bowls for women, played on full size greens, shall be called the Irish Women’s Indoor Bowling Association, hereafter referred to as ‘the Association’.
Rule 2 – Objectives
The objectives of the Association shall be to promote and foster the game of indoor bowls for women in Ireland in every legitimate way by:-

(a)     co-operating with kindred National Associations throughout the world for the furtherance of the game;

(b)     arranging International and other Representative matches and selecting teams for such matches;

(c)     drawing up the rules and regulations for, and promoting, annual National Championships open to clubs affiliated to the Association;

(d)     promoting such other tournaments and competitions as the Association may, from time to time, decide;

(e)     making, approving, varying or publishing rules, bye-laws and conditions for the regulation of the game of indoor bowls in Ireland and by taking all steps necessary for enforcing such rules, bye-laws and conditions;

(f)      deciding, when called to do so by affiliated clubs or members thereof, difficult ot doubtful questions of law and practice, and acting as arbitrator in differences referred to the Association, between or amongst affiliated clubs or members thereof, and by organisers of tournaments.

Rule 3 – Membership
The conditions for membership of the Association are as follows:

(a)      membership will be open to clubs whose rules and constitution have been approved by the Association’s Executive Council, provided that such clubs play on level greens as specified in sections(f) and (g) of this rule;

(b)     application for affiliation shall be made to the Honorary Secretary and shall be accompanied by details showing the specification of the green, the facilities available and a list of the Officials, together with the name and addresses of the Honorary Secretary and Honorary Treasurer (a copy of the club rules must also be submitted);

(c)     when applying for membership the Honorary Secretary of each club will forward to the Honorary Secretary of the Association the particulars of her club before 31 October on the year of the first application;

(d)     new clubs wishing to participate in any national club competitions, tournaments or championships organised by the Association during the season, commencing August each year, must have their application for affiliation completed and confirmed by the Association’s Executive Council before 31 October of that year;

(e)     only one club may be affiliated to the Association from any one indoor stadium;

(f)     all affiliated clubs must have their own indoor green with a playing surface, regulation banks and ditches at each end of the green as specified by the World Indoor Bowling Council regulations;

(g)     only clubs with a minimum of 4 rinks, complying with the above specifications shall be considered for affiliation:

(h)     the Laws of the World Indoor Bowls Council and the British Isles Women’s Indoor Bowls Council will apply to Indoor Bowls as played by the Association, though member clubs may make modifications in these laws as necessary to meet special local conditions providing such modifications are reported to and approved by the Executive Council before being implemented (such amendments must be published for the information of members and visiting players);

Rule 4 – Subscription
The regulations regarding subscriptions are as follows:

(a)     an annual subscription at the rate fixed at the Annual General Meeting of the Association must be paid by each affiliated club not later than 1st December each year;

(b)     the Annual General Meeting shall have the power to fix levies/fees to be paid by affiliated clubs in addition to the annual subscription referred to in section (a) of this rule;

(c)     clubs that fail to pay the subscription and/or levies/fees, as stated in section (b) of the rule, shall forfeit all rights and privileges of membership until the whole of the arrears have been paid and the Association has approved the club as being restored to membership;

Rule 5 – Administration
The affairs of the Association shall be conducted by the Executive Council consisting of Officials who are nominated and elected at the Annual General Meeting plus 6 delegates from the founder club (Belfast Indoor Bowls Club) plus 3 delegates from each affiliated club. The officials are as follows:

(a)     President;

(b)     Vice President;

(c)     Immediate Past President (for a period of 1 year after vacating the chair);

(d)     Honorary Secretary;

(e)     Honorary Treasurer;

(f)     Youth Officer (elected for a period of 3 years, being eligible for re-election);

(g)     Honorary Assistant Secretary

Rule 6 – Executive Council
The Executive Council shall meet as often as the business of the Association demands, subject to a minimum of 2 meetings being held during any year. The Honorary Secretary will ensure that there is a minimum of 2 meetings per year. 12 members of the Executive Council shall form a quorum. Rules regarding the activity of the Executive Council are as follows:

(a)     the Honorary Secretary may, after consultation with the President, call a meeting of the Executive Council if, in their opinion, circumstances warrant it;

(b)     a meeting of the Executive Council must be called by the Honorary Secretary after a request has been written to her and signed by not less than one third of the members of the Executive Council;

(c)     the Notice and Agenda of any meeting of the Executive Council, together with any items that will require a vote at the Executive Council, will be distributed to all members of the Executive Council, by the Honorary Secretary, at least 14 days prior to the date of the meeting;

(d)     the Officials are empowered to act as an emergency committee in order to deal with all emergency matters, any action taken by this committee will be referred to the Executive Council for approval at the next meeting;

(e)     the Executive Council is empowered to appoint sub-committees for specific purposes and will determine the extent of executive power of such sub-committees (all proceedings and decisions of the sub-committees will be reported to the next Executive Council for approval);

(f)     the Executive Council is empowered to give Notice of Motion and make recommendations to the Annual General Meeting;

(g)     the Executive Council will fill any vacancy from its members during the year;

(h)     the Executive Council will appoint an umpire as liaison officer to attend meetings of the Umpires Committee;

(i)     the Executive Council will adjudicate upon any disputes arising between or among affiliated clubs, as to the meaning of or the interpretation of any of the rules, bye-laws, regulations and conditions, or any matter of practice, policy or complaint;

(j)     the subject of reference for any appeal against a decision by the Executive Council must be stated in writing to the Honorary Secretary who may decide to ask the Executive Council to call an Emergency Meeting regarding the matter;

(k)     the Executive Council is responsible for the severance of membership of any club, if after due consideration of evidence this action is merited;

(l)     the Executive Council will have the power to purchase, take on lease, hire or otherwise acquire and hold, real and personal property, rights and privileges which the Executive Council may think necessary or convenient for the purposes of the Association (this authority may be delegated to an Official by the Executive Council);

(m)     the Executive Council will have the authority to sell, mortgage, charge or otherwise dispose of any property of the Association, and to grant such rights and privileges in such manner as the Executive Council may from time to time think necessary and proper;

(n)     the Executive Council will have the power to invest the funds of the Association upon such securities and upon such conditions from time to time as the Executive Council shall approve.

(o)     the Executive Council will have the power in sure the property of the Association, those persons representing the Association against accident, sickness, and loss of property while in transit, and against all such other contingencies and risks as it shall deem appropriate;

(p)     the Executive Council will ensure that all Officials and volunteers involved in the instruction of children will hold a valid childcare certificate and/or appropriate legislative requirement;

(q)     the Executive Council will have the power to elect as an Honorary Member, any player whose position among bowlers, or whose services in the interest of the game, are such as entitles her to that distinction (Honorary Members will be entitled to attend meetings of the Association but will have no vote).

Rule 7 – Annual General Meeting and other General Meetings
Rules concerning the Annual General Meeting and other General Meetings are as follows:

(a)     the Annual General Meeting will be held during the last weekend in May each year;

(b)     the Notice and Agenda of the Annual General Meeting, together with the Statement of Accounts and the list of nominations, received from member clubs, will be sent to the Honorary Secretary of each affiliated club and all members of the Executive Council at least 14 days before the date of the Annual General Meeting;

(c)     in addition to the Officials and members of the Executive Council, each affiliated club will be entitled to send 2 delegates to the Annual General Meeting, all of whom are entitled to vote;

(d)     a Special General Meeting will be called at the request of a majority of the members of the Executive Council, made in writing to the Honorary Secretary, or, a written request to the Honorary Secretary signed by not less than one third of the affiliated clubs, in either instance, the business to be transacted at the Special General Meeting must be clearly stated in the request;

(e)     all affiliated clubs will be given 7 days Notice of a Special General Meeting and the Notice concerning the Special General Meeting will state the purpose for which that meeting is called and no other business shall be transacted at that meeting;

(f)     the President or, in her absence, the Vice President or the Immediate Past President will preside at all meetings of the Association, Executive Council, sub-committees (except International Selection Committee) and shall have a deliberate vote and in the case of voting equality shall have a casting vote.

Rule 8 – Honorary Secretary and Honorary Treasurer
The Honorary Secretary and the Honorary Treasurer will represent the Association at the World Indoor Bowls Council AGM, British Isles Indoor Bowls Council meetings and any other meeting of significance. The positions of Honorary Secretary and Honorary Treasurer are defined as follows:

(a)     the Honorary Secretary is responsible for the co-ordination of all administration of the Association and will deal with all correspondence and keep a record of all business transacted at all meetings of the Association and the Executive Council, in the absence of the Honorary Secretary all of her functions will be performed by the Honorary Assistant Secretary;

(b)     the Honorary Treasurer shall render to the Annual General Meeting a financial report of the proceedings since the previous Annual General Meeting, this report will include the precise amount of income and expenditure (with a balance sheet to 31st March of that year and audited and signed by a qualified auditor, who will be decided at the Annual General Meeting).

Rule 9 – International Selection Committee
The International Selection Committee will be solely responsible for the selection of the Irish Senior Indoor Bowling Team. All decisions by the International Selection Committee concerning all Irish Indoor representative teams will be final. This committee is made up as follows:

(a)     the International Selection Committee will consist of 9 members, the election of whom will occur at the first meeting of the Executive Council following the Annual General Meeting;

(b)     those appointed need not be members of the Executive Council and are nominated by affiliated clubs;

(c)     nominations will not be accepted without the written consent of the nominee;

(d)     it is expected that members of the International Selection Committee will attend all international or representative matches;

(e)     each selector will hold office for a period of not longer than 3 years after such time may be re-elected if she accepts nomination;

(f)     the International Selection Committee will elect its own chairperson during the first meeting after the Annual General Meeting, who can only have only one vote on any matter;

(g)     in the event of a vacancy occurring in the International Selection Committee the Executive Council will appoint a replacement;

(h)     each team selection must be completed at least 9 weeks before the date of the representative match;

(i)      the International Selection Committee will make all decisions regarding whether there will be travelling reserves;

(j)     the Honorary Secretary of the Association will be an ex-officio member of the International Selection Committee, but without voting rights if she is not an elected member;

(k)     the International Selection Committee will have full power to make all changes that are considered necessary prior to and during the International matches, or any other matches for which they have responsibility.

(l)     the International Selection Committee will appoint the Team Manager and agree length of appointment. The Team Manager will be responsible for the International Team and the individual disciplines.

Rule 10 – International Team
Rules governing the International Team are as follows:

(a)     any member of an affiliated club is eligible for selection to the International Team;

(b)     members of the International Selection committee are not permitted to play on the International Team;

(c)     an Official may play on the International Team in an emergency situation.

Rule 11 – Principles of good practice

(a)     it is the policy of the Association to safeguard the welfare of all children as defined by the Children(NI) Order 1995 (and any other subsequent legislation) by protecting them from physical, sexual, emotional harm and neglect, in line with the policy of the Sports Council for Northern Ireland;

(b)     the Association is fully committed to safeguarding the well-being of all members (Officials and volunteers should, at all times, show respect and understanding for the rights, safety and welfare of members, especially when with children).

Rule 12 – Drug Abuse Policy
The Association will accept, abide by and comply with the anti-doping rules and regulations of the Sports Council for Northern Ireland, as laid out in ‘The Control of Drug Abuse in Sport’ (or any subsequent publication). In addition to this the following rules will apply:

(a)     any player found to test positive for banned drugs involving National Tournaments, International Matches or Trials will be withdrawn immediately from such and suspended from participation in any Matches for the coming season, if any further disciplinary action is required it will be taken at the direction of the Executive Council;

(b)     doping control testing may be carried out at any time, each competitor is obliged, if requested by an authorised Official, to submit to a doping control test, and failure to submit to such a test will be taken as if a positive result had been obtained, thereby instigating disciplinary action;

(c)     a competitor or other person found guilty of a doping offence has the Right of Appeal to the Executive Council;

(d)     all affiliated clubs will report instances of the misuse of illegal drugs to the relevant policing authority.

Rule 13 – Code of Conduct
The Code of Conduct applies equally to all the Association’s Officials, Executive Council Members and players. The Association expects all members and players to be aware of, and adhere to, the current Laws of the Sport of Bowls, as issued by the World Indoor Bowls Council. The Honorary Secretary and the Honorary Secretaries of each affiliated club are responsible to the Association for the application of the following Code of Conduct and for ensuring that all players and Officials are fully conversant with the contents of the code;

(a)     all players must report 15 minutes before the official start time in Trials/Practice matches, a failure to do so will result in a reserve player being appointed to play;

(b)     any player or Official who, by her standard of behaviour, brings the game into disrepute renders herself liable to disciplinary action;

(c)     dress code will be as laid down by the British Women’s Indoor Bowling Council guidelines and will be adhered to at all times;

(d)     any specific instructions issued for a Match/Championship/International Series will be deemed to form part of this code;

(e)     in the event of an ‘absence from the green’ then Rule 62 of the current Laws of the Game (or appropriate rule of subsequent Laws of the Game) will apply;

(f)     where instances of breaking the Code of Conduct are identified the player(s) concerned will appear before a disciplinary sub-committee appointed by the Executive Council and , if necessary, sanctions will be applied with immediate effect, with any appeal to such sanctions being addressed in writing to the Honorary Secretary.

Rule 14 – Alteration of, or amendments to, Constitution
Alterations or amendments to Constitution can only be made at an Annual General Meeting or at a Special General Meeting convened for that purpose, after Notice of Motion by an affiliated club(s) or the Executive Council provided that such a Notice of Motion has been given at least 28 days prior to the date of such a meeting. In the case of a Special General Meeting, a minimum of 14 days notice of the Meeting shall be given by the Honorary Secretary to all those entitled to attend the Meeting, this notice will set out the proposed alterations or amendments to the Rules. No proposal for the alteration or amendment to the Rules will have been deemed to have been passed at any General Meeting unless two thirds of those present have voted in favour thereof.
Rule 15 – Dissolution
If at any Annual General Meeting a Resolution of the Association is passed by a majority of the members present and entitled to vote and if that resolution is confirmed by a resolution passed by a majority of three quarters of the members present and entitled to vote at the Special General Meeting held not less than 1 month after the Annual General Meeting, the Executive Council must immediately, or at such date as is specified in the Resolution, proceed to realise the property of the Association, and after due discharge of all liabilities must divide the remainder equally, or as decided by the Association, amongst the affiliated clubs, as at the date of the Special General Meeting referred to above. Upon completion of the division, the Association will be dissolved.